West Berkshire Council

Agenda and minutes

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Note No. Item


Declarations of Interest

To remind Members of the need to record the existence and nature of any Personal, Disclosable Pecuniary or other interests in items on the agenda, in accordance with the Members’ Code of Conduct.


Dr Bal Bahia declared an interest in all matters pertaining to Primary Care, by virtue of the fact that he was a General Practitioner, but reported that as his interest was not personal, prejudicial or a disclosable pecuniary interest, he determined to remain to take part in the debate and vote on the matters where appropriate.

Councillor Graham Jones declared an interest in all agenda items by virtue of the fact that he was a Pharmaceutical Director in Lambourn but reported that, as his interest was personal and not prejudicial or a disclosable pecuniary interest, he determined to remain to take part in the debate and vote on the matters where appropriate.

Andrew Sharp declared an interest in any items that might refer to South Central Ambulance Service due to the fact that he was the Chair of Trustees of the West Berks Rapid Response Cars (WBRRC), a local charity that supplied blue light cars for ambulance drivers to use in their spare time to help SCAS respond with 999 calls in West Berkshire, and reported that, as his interest was personal and not prejudicial or a disclosable pecuniary interest, he determined to remain to take part in the debate and vote on the matters where appropriate.


Minutes pdf icon PDF 191 KB

To approve as a correct record the Minutes of the meeting of the Board held on 26th November 2015.


The Minutes of the meeting held on 26th November 2015 were approved as a true and correct record and signed by the Chairman subject to the following amendments:

·         Jo Karasinski be included in the list of attendees.

·         References to ‘Jo Karsinski’ on page 11 of the agenda that were misspelt be corrected to read ‘Jo Karasinski’.


Health and Wellbeing Board Forward Plan pdf icon PDF 36 KB

An opportunity for Board Members to suggest items to go on to the Forward Plan.


The Health and Wellbeing Board noted the forward plan.

Lise Llewellyn asked that the Director of Public Health’s Annual Report be added to the forward plan for the next meeting on 24th March 2016.


Actions arising from previous meeting(s) pdf icon PDF 5 KB

To consider outstanding actions from previous meeting(s).


The Health and Wellbeing Board noted actions arising from the previous meeting.


Public Questions

Members of the Executive to answer questions submitted by members of the public in accordance with the Executive Procedure Rules contained in the Council’s Constitution. (Note: There were no questions submitted relating to items not included on this Agenda.)


There were no public questions received.



Councillors or Members of the public may present any petition which they have received. These will normally be referred to the appropriate Committee without discussion.


There were no petitions presented to the Board.


Health and Social Care Dashboard (Shairoz Claridge/Tandra Forster/Rachael Wardell) pdf icon PDF 27 KB

Purpose: To present the Dashboard and highlight any emerging issues.

Additional documents:


The Board considered Agenda Item 8, concerning the Health and Social Care dashboard, designed to demonstrate system resilience, with the purpose of highlighting any emerging issues. Tandra Forster drew the Board’s attention to the Adult Social Care section and reported that some of the latest data reported had since been updated due to the timing of submission deadlines.

ASC1: Proportion of older people who were still at home 91 days after discharge from hospital to reablement/rehabilitation service: The target was 92% and although performance was reported as 88%, there had been a slight improvement since the data was provided for the dashboard and performance was now at 89%. Tandra Forster explained that the indicator referred to a small cohort of people, this meant that even a small change could impact the ability to meet the target.

(Hilary Cole joined the meeting at 9.09am)

(Councillor Roger Croft joined the meeting at 9.10am)

AS3: Average number of Delayed Transfers of Care which are attributable to social care per 100,000 population (18+): Tandra Forster reported the Delayed Transfers of Care (DToC) information referred to the previous quarter, more recent data showed that performance had improved and this should show in Q3.

(Cathy Winfield joined the meeting at 9.11am)

Tandra Forster advised that nationally, the number of patients attending hospitals was increasing, placing all hospitals under pressure. The Council’s performance with Royal Berkshire Hospital (RBH) was strong,  benefitting from implementation of the Joint Care Provider and seven day working. DToC information showed that there were particular issues with delay at North Hants Hospital.  Analysis of the data highlighted  the  primary reasons for delays were lack of capacity in both homecare and nursing/residential. 

Shairoz Claridge introduced the acute section of the dashboard.

AS1: 4-hour A&E target – total time spent in the A&E department: Shairoz Claridge reported that the figures from October 2015 had been presented to the Board. Performance over the Christmas and New Year period had been better than expected with good patient flow. The year-to-date figure was 95.6%. The Royal Berkshire Hospital (RBH) had achieved the target in the last quarter and efforts were being made to ensure the RBH maintained it.

A remedial action plan was in place to address under performance at North Hants and Great Western Hospital, with Great Western Hospitals NHS Foundation Trust achieving 93.3% against the 95% target. In line with the contractual process, Clinical Commissioning Groups (CCG) were to withhold 2% of the contract value (from December 2015 onwards). Cathy Winfield added that she hoped the impact of the action plan would soon be realised.

AS2: Average number of Delayed Transfers of Care (all delays) per 100,000 population (18+): Shairoz Claridge reiterated that the system was working well. Cathy Winfield commended the system for its performance against this measure and agreed that the issue was being caused by the outsourced parts.

Councillor Hilary Cole enquired how the other hospitals might be brought up to the same level as the Royal  ...  view the full minutes text for item 73.


Primary Care Strategies (Cathy Winfield/Angus Tallini/Rupert Woolley) pdf icon PDF 73 KB

Purpose: To present North and West Reading CCG’s Primary Care Strategy to the Board and to provide an update on Newbury and District CCG’s Primary Care Strategy.

Additional documents:


(Councillor Mollie Lock joined the meeting at 9.25am)

Cathy Winfield introduced the report (Agenda Item 9) which presented the Berkshire West Primary Care Strategy for 2015-2019.

An engagement report would also be published which would describe how the strategy had been informed by extensive discussion with patients through public meetings, dissemination of information about its vision and an 18 week online consultation.

The Clinical Commissioning Groups (CCGs) also wanted to highlight that they had applied to move to a fully delegated co-commissioning arrangement with effect from 1st April 2016. It was believed that this would have a positive impact on the development of local primary care services, and put CCGs in a stronger position to implement the vision described in the strategy.

The Berkshire West CCGs’ 5 Year Strategic Plan described how, by 2019, enhanced primary, community and social care services in Berkshire West would work together to prevent ill-health within the local populations and support patients with complex needs to receive the care they needed in the community, only being admitted to hospital where this was absolutely necessary.

There was an emerging consensus locally that a clinically and financially sustainable health economy could best be delivered through the creation of an Accountable Care System (ACS), ultimately functioning on the basis of a place-based capitated budget incorporating all aspects of healthcare including primary medical services with providers and commissioners jointly incentivised to deliver specified outcomes in a cost-effective way.

The strategic context mirrored the national picture, essentially being an ageing population and an increase in consultation rates.

Other key pressures related to General Practitioner (GP) recruitment and retention. Although training places were full, Primary Care was struggling to retain GPs as they increasingly applied to work abroad or move to a part of the country where living cots were lower. There were also trends for increased part-time working among female members of staff and trainees, in addition to an ageing workforce who would be reaching retirement age in five to ten years.

Patients had been consulted on their views and they had contributed that they would welcome online services and would like Saturday morning appointments.

The strategic objectives were to address pressures in the system, work with specialists usually in the secondary sector (such as with diabetes), taking a more preventative role, using technology to allow information sharing and mobile working and finally, consistently referring to other services where required.

Angus Tallini echoed the positive approach to resolving some of the issues that had been identified and outlined four strands of action being taken locally.

(Rachael Wardell joined the meeting at 9.32am)

Firstly, motivated patients with long-term health conditions would be enabled to mange their own care. Patients with such conditions often had a better understanding of their needs than their GP so lessons would be learnt from the approach to diabetes and ownership of care would be shifted onto patients. The result would be that GPs had more time for undiagnosed and acute issues.

Secondly, a wider workforce would  ...  view the full minutes text for item 74.


Urgent and Emergency Care Review 'Safer, Better, Faster' (Maureen McCartney) pdf icon PDF 132 KB

Purpose: To provide an overview of the urgent and emergency care system in the Thames Valley.

Additional documents:


The Board considered a report (Agenda Item 10) concerning “The Urgent and Emergency Care Review” (referred to as the Review) which proposed a  fundamental shift in the way urgent and emergency care services were provided, and would be the first major practical demonstration of these new models of care. Cathy Winfield explained that the public were confused about what services they should be accessing; an issue which the Review sought to clarify.

The vision was:

·         Firstly, for those people with urgent care needs we should provide a highly responsive service that delivers care as close to home as possible, minimising disruption and inconvenience for patients and their families;

·        Secondly, for those people with more serious or life threatening emergency care needs, we should ensure they are treated in centres with the very best expertise and facilities in order to maximise the chances of survival and a good recovery.

The Strategy set the expectation that the NHS 111 Service would be the ‘front-door’ to accessing urgent and emergency care however it would have an increased input from a range of clinicians.

Connected records would also be essential to connected care as patients progressed to different professionals. A better link between A&E and the Out-of-hours service would make a difference.

It was also proposed that the NHS 111 service could directly book an appointment with a patient’s GP in order to improve confidence in the system.

There was due to be re-procurement of the Thames Valley NHS 111 service. Following publication of the new commissioning standards for integrated urgent care in October 2015 it was agreed that this work should move to the commissioning of an integrated NHS 111/Urgent Care Service for Thames Valley. This would offer patients who required it immediate access to a wide range of clinicians, both experienced generalists and specialists. The procurement would be undertaken using the most capable provider model, with phase two of the procurement engaging in a dialogue about how the system would be shaped.


RESOLVED that the Board noted the report.


Health and Social Care Dashboard (Shairoz Claridge/Tandra Forster/Rachael Wardell)


Rachael Wardell introduced the Children’s Social Care section of the Dashboard. She outlined that although the data reported on the dashboard was from quarter two (and therefore the same as had been reported at the previous meeting) there had been change in the measures.

CSC1: The number of looked after children per 10,000 population: Rachael Wardell reported that latest figures had indicated that there were now 46 looked after children per 10,000 populations which was a move in the right direction.

CSC2: The number of child protection plans per 10,000 population: Child Protection enquiries had increased; concurrently the number of child protection plans per 10,000 population had increased from 37 to 41.

CSC3: The number of Section 47 enquiries per 10,000 population: Rachael Wardell reported that there remained a high volume of Section 47 enquiries per 10,000 but a review of Section 47 thresholds had given assurance that the appropriate threshold was applied.

CSC4: To maintain a high percentage of (single) assessments being completed within 45 working days: Performance against this indicator was now recorded as being 83%.

CSC7: Percentage of LAC with Health Assessments completed on time: Rachael Wardell announced that latest data had revealed that performance was now at 93% against the indicator which represented a great improvement. Work would continue to pursue getting this figure to 100% and the service was now turning its attention to the percentage of dental assessments completed on time.

Councillor Jones commented that the improvements were a good step forward.

RESOLVED that the Children’s Social Care section of the dashboard be noted.


An update report on the Better Care Fund and wider integration programme (Tandra Forster/Shairoz Claridge) pdf icon PDF 81 KB

Purpose: To keep the Board up to date on progression with the BCF and wider integration programme. Item to include:

·         An update on progress with the BCF Projects

·         The BCF for 2016/17

·         Changes to the Hospital at Home Project

·         Update on the Connected Care Programme

Additional documents:


The Board considered a report (Agenda Item 11) which provided an update on the Better Care Fund (BCF) and wider integration programme.

Tandra Forster reported that work was underway on all of the schemes in the West Berkshire BCF programme. Although the two locality projects were currently rated as amber, only one required remedial actions and these had been agreed.

Tandra Forster drew attention to Personal Recovery Guides which were being piloted in the voluntary sector with British Red Cross, AgeUK and the Volunteer Centre West Berkshire (VCWB) to provide this joint service in a pilot phase which commenced on 1st July 2015; all three providers had staff and volunteers in place to deliver this service and had engaged in a publicity campaign to attract users of the service. The pilot was expected to lead to an ongoing contract through competitive tender from April 2016. Take up of the service during this short pilot phase had been gradual as it was taking time for it to become known about. It was felt that the delay in project implementation would mean there would be insufficient data on which to confidently design a service going forward. For this reason the West Berkshire Locality Board had taken a decision in principle to extend the pilot for a further three months, subject to successful negotiations with the providers regarding the terms of the extension.

Tandra Forster went on to report that the Department of Health had confirmed that there would be a BCF for 2016/17. The timetable was proving to be very challenging with the outline financial planning needing to be submitted by the 8th February 2016; however the technical guidance had not yet been received. Shairoz Claridge added that two new national conditions had been applied regarding Delayed Transfers of Care and integrated working. Tandra Forster reported that the Integrated Health and Social Care Hub was being successfully utilised by professionals.

Shairoz Claridge reported that the Rapid Response and Treatment team had received 15 referrals and conducted between six and eight reviews per session.

In response to a question from Councillor Cole, Tandra Forster advised that analysis had been undertaken to identify  care homes responsible for the highest numbers of non-elective admissions. Five had been selected in West Berkshire and the impact of project was being monitored closely. Councillor Cole requested that monitoring reports come to the Board, Shairoz Claridge advised that the data was captured in the Highlight Reports.

Dr Barrie offered an example of the value of the Rapid Response team when called to a care home between Christmas and New Year. She advised that they had excelled in compiling comprehensive notes, working with the patient’s family in order to enable swift decision making. Dr Barrie commented that the care home manager’s main concern in that situation was the staffing pressures that might be caused in order to care for the patient in the care home.

Lise Llewellyn commended the progress that had been reported and commented that the  ...  view the full minutes text for item 77.


Governance for the Health and Wellbeing Board (Nick Carter) pdf icon PDF 99 KB

Purpose: To present and agree governance proposals based on the development session that took place on 26th November 2015.


The Board considered a report (Agenda Item 12) which set out proposals for new governance arrangements with regard to the leadership of health and wellbeing and health and social care integration across West Berkshire.

Nick Carter noted that the first proposal was to merge the West Berkshire Locality Board and the Health and Wellbeing Management Group, offering the view that there was shared membership so in addition to some time savings, there could be benefit to the integration agenda. The chairing arrangements of the Locality Group would be maintained.

The second proposal was to alternate between public and private meetings of the Board from April 2016 in order to encourage a less inhibited discourse. The forward plan would need to be shaped in order to accommodate the alternation of meetings.

Councillor Doherty commented that the report accurately reflected the development session.

Dr Bahia enquired whether the steering group chairing arrangements could alternate or be shared with the Clinical Commissioning Groups (CCGs) operational director. Tandra Forster responded that it was felt there needed to be representation of the Council and the delivery groups. Shairoz Claridge contributed that she suggested a Co-Chairing arrangement; the amendment of the terms of reference had been deferred. Cathy Winfield reported that Reading and Wokingham’s Locality Boards were Co-Chaired, which she thought would be an acceptable arrangement for West Berkshire.


·         As from April 2016 the current West Berkshire Locality Board and Health and Wellbeing Management Group be disbanded and replaced by a single West Berkshire Health and Wellbeing Steering Group.

·         That the Terms of Reference for the new group reflect those of the two extant groups and that membership of the new group was drawn from the two current groups. The new group would meet monthly and be chaired by the current chair of the West Berkshire Locality Board.

·         A more detailed governance paper be prepared by the Policy Officer supporting the Board and that this be considered at the first meeting of the new Steering Group.

·         As from April 2016 meetings of the Board be alternated from being in public and in private and that the agendas of the respective meetings are altered to reflect this and reflected accordingly in the Forward Plan.


New Health and Wellbeing Priorities (Tandra Forster/Lesley Wyman/Mac Heath/Shairoz Claridge) pdf icon PDF 186 KB

Purpose: To present and agree the streamlined priorities for the Health and Wellbeing Strategy.


The Board considered a report (Agenda item 13) which recommended that the Board agree a smaller number of priorities be developed in order to enable them to achieve against the agreed priorities more effectively over the remaining two years of the strategy.

Lesley Wyman advised that these proposals had come out of the development session held in November 2015, where it was identified that there were a large number of priorities that could be grouped in order to focus the work around them.

The priorities for 2016/17 would be:

1.    Mental health and wellbeing in children and young people and adults (including social isolation)

2.    Older people living independently (including Long term conditions, falls prevention and dementia)

The priorities for 2017/18 would be:

1.    Cardiovascular disease and cancer pathways (incluings all preventative work in the current priorities: healthy eating, weight management, physical activity, smoking and alcohol).

2.    Health and wellbeing of carers including young carers.

Lesley Wyman reported that she had seen the position statement of Milton Keynes’ Health and Wellbeing Board which put forward its priorities as:

1.    Starting Well

2.    Living Well

3.    Ageing Well

Councillor Jones commented that these principles would be common to all Health and Wellbeing Boards and by focussing on certain aspects, there was likely to be greater impact.

Cathy Winfield sought to reiterate the appropriateness of the priorities for 2016/17 as they connected to the work of the frail elderly pathway for older people and the ‘Future in Mind’ programme for Children and Young People’s mental health.

Rachael Wardell concurred that a few sharp priorities would be more effective than an umbrella statement.

RESOLVED that the new set of priorities for the remaining two years of the current H&WB Strategy, 2016-2018, be approved.



Local Safeguarding Children's Board Annual Report (Rachael Wardell) pdf icon PDF 57 KB

Purpose: To present the annual report to the Board for information.

Additional documents:


The Board considered the Local Children’s Safeguarding Board (LSCB) Annual Report 2014-15 (Agenda Item 14). Rachael Wardell advised that she was introducing the report on the behalf of the LSCB Chair.

Rachael Wardell advised the report had previously considered each agency in isolation, whereas now a multi-agency approach had been taken. Success against the strategic priorities were reported and the report contained many examples of children’s voices. Pupils at Mary Hare were converting the report to a children’s version.

Partners in the Board financially contributed specifically to the LSCB to enable it to operate and undertake work against the priorities. The Local Authority was the largest financial partner in the LSCB and the proportion of funding was out of line with national averages so some work was being undertaken to balance this. Councillor Lynne Doherty noted that it was a detailed and accurate report.

RESOLVED that the report be noted.


Syrian Refugee Resettlement Programme pdf icon PDF 74 KB

Purpose: For information.

Additional documents:


This report had been provided for information only and was not discussed.


Safeguarding Adult's Board Annual Report pdf icon PDF 848 KB

Purpose: For information.


This report had been provided for information only and was not discussed.


Members' Question(s)

Members of the Executive to answer questions submitted by Councillors in accordance with the Executive Procedure Rules contained in the Council’s Constitution. (Note: There were no questions submitted relating to items not included on this Agenda.)


There were no questions received from Members.


Future meeting dates

24 March 2016

26 May 2016

7th July 2016 (provisional)

29th September 2016 (provisional)

24th November 2016 (provisional)

27th January 2017 (provisional)

30th March 2017 (provisional)

25th May 2017 (provisional)


It was confirmed that the next meeting of the Health and Wellbeing Board would take place on 24th March 2016 at the slightly later time of 9.30am.

Lesley Wyman reminded the Board that there would be a Hot Focus Session on child and adolescent emotional health and wellbeing services on 11th February 2016 at 9.30am in Shaw House.