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Agenda and minutes

Contact: Moira Fraser/Stephen Chard 

Note: This meeting can be viewed online from 4:00pm on the 27 April 2020 at: https://youtu.be/TOw0tM7MSU8 

Items
No. Item

32.

Minutes pdf icon PDF 91 KB

To approve as a correct record the Minutes of the meeting of this Committee held on 10 February 2020.

Minutes:

The Minutes of the meeting held on 10 February 2020 were approved as a true and correct record and signed by the Chairman.

33.

Declarations of Interest

To remind Members of the need to record the existence and nature of any personal, disclosable pecuniary or other registrable interests in items on the agenda, in accordance with the Members’ Code of Conduct.

Minutes:

There were no declarations of interest received.

34.

Forward Plan pdf icon PDF 75 KB

Purpose: To consider the Forward Plan for the next nine months.

Minutes:

The Committee considered the Governance and Ethics Committee Forward Plan (Agenda Item 4).

RESOLVED that the Governance and Ethics Committee Forward Plan be noted.

35.

Monitoring Officer's Annual Report to the Governance and Ethics Committee 2019/20 (C3687) pdf icon PDF 118 KB

Purpose: To provide an update on local and national issues relating to ethical standards and to bring to the attention of Members any complaints or other problems within West Berkshire.

 

Minutes:

The Committee considered a report (Agenda Item 5) which provided an update on local and national issues relating to ethical standards and to draw Members’ attention of Members to any complaints or other problems within West Berkshire. If agreed the report would be presented to the Annual Council meeting.

Shiraz Sheikh in presented the report on the Monitoring Officer’s behalf noted that overall, Members in West Berkshire had maintained high standards of ethical conduct.

RESOLVED that:

·         The report be noted;

·         The report be presented to Full Council for information

·         It be recommended to Full Council that this report be circulated to all town and parish councils.

36.

Internal Audit Review of the Governance and Ethics Committee (GE3889) pdf icon PDF 65 KB

Purpose: The audit report set out the findings of the Internal Audit review of the effectiveness of the Governance and Ethics Committee which had been undertaken in response to a recommendation arising from the external review of the Internal Audit Service and its conformance with Public Sector Internal Audit Standards.

Additional documents:

Minutes:

The Committee considered a report (Agenda 6) which set out the findings of the Internal Audit review of the Effectiveness of the Governance and Ethics Committee. The review was undertaken in response to a recommendation arising from the external review of the Internal Audit service and its conformance with Public Sector Internal Audit Standards.

 

Julie Gillhespey in introducing the report

 

RESOLVED that:

·         the contents of the audit report be noted and the recommended actions therein be agreed.

·         the Chief Executive’s views on the proposals and possible implications on other governance structures be sought, prior to agreeing a formal action plan.  

 

37.

Internal Audit - Interim Report 2019-20 (GE3690) pdf icon PDF 60 KB

Purpose: To update the Committee on the outcome of internal audit work carried out during Quarter Three of 2019/20.

Additional documents:

Minutes:

The Committee considered a report (Agenda Item 7) which provided an update on the outcome of Internal Audit work carried out during quarter three of 2019-20.

 

RESOLVED that the content of the report be noted.

38.

Internal Audit Plan 2020/23 (GE3688) pdf icon PDF 74 KB

Purpose: To outline the proposed internal audit work programme for the next three year period from 2020/21 to 2022/23.

Additional documents:

Minutes:

The Committee considered a report (Agenda Item 8) which set out the proposed Internal Audit Work for the three year period from 2020/21 to 2022/23.

 

RESOLVED that the Proposed Audit Plan, the amended Internal Audit Charter and Internal Audit Reporting Protocol be approved.

39.

2019/20 Financial Statements Preparation and 2018/19 Final Audit Opinion (GE3890) pdf icon PDF 775 KB

Purpose: This report is to inform Members of the final external audit opinion for financial year 2018/19 and of the preparation underway for the production of the 2019/20 Financial Statements.

Additional documents:

Minutes:

The Committee considered a report (Agenda Item 9) which informed Members of the final external audit opinion for financial year 2018/19 and of the preparation underway for the production of the 2019/20 Financial Statements.

 

RESOLVED that the report be noted.