Agenda item

To consider the appointment and allocation of seats on Committees for the 2018/19 Municipal Year and to agree the Council’s Policy Framework for 2018/19 as set out in Paragraph 6.1 of Appendix B.

 The Council considered a report (Agenda Item 9) concerning the appointment and allocation of seats on Committees for the next Municipal Year and sought to agree the Council’s Policy Framework for 2018/19 as set out in paragraph 6.1 of Appendix A.

MOTION: Proposed by Councillor Graham Jones and seconded by Councillor Lee Dillon:

That the Council:

(1)             “notes that under Paragraph 8 of the Local Government (Committees and Political Groups) Regulations 1990, notice has been received that the Members set out in paragraph 1.1 of Appendix B to this report are to be regarded as Members of the Conservative and Liberal Democrat Groups respectively.

(2)             agrees to the appointment of the various Committees and to the number of places on each as set out in paragraph 2.2 of Appendix B (Table A).

(3)             agrees to the allocation of seats to the Political Groups in accordance with section 15(5) of the Local Government Act 1989 as set out in paragraph 3.4 of Appendix B (Table B).

(4)             the number of substitutes on Committees and Commissions be as set out in paragraph 4.1 of Appendix B (Table C).

(5)             in respect of the District and Area Planning Committees, the substitute Members are all drawn from Members representing wards within the Committee’s area who are not appointed to the Committee. Where substitutes attend the District Planning Meeting they need to be drawn from the same Area Planning meeting as the Member they are substituting for.

(6)             the Council approves the appointment of Members to the Committees as set out in Appendix C and notes the appointments set out in Appendix D which are in accordance with the wishes of the Political Groups.

(7)             the Council, in accordance with Regulation 4, Schedule 3 of the Local Authorities (Functions and Responsibilities) (England) Regulations 2000, and the Local Authorities (Functions and Responsibilities) (England) (Amendment No.2) Regulations 2008, agrees the Council’s Policy Framework for 2018/19 be as set out in paragraph 6.1 of Appendix B and that any appropriate amendments be made to the Council’s Constitution (Paragraph 2.5.2) should this be necessary.

(8)             the Council, in accordance with Regulation 5, Schedule 4 of the Local Authorities (Functions and Responsibilities) (England) Regulations 2000, approves that all other plans, policies and strategies requiring approval and not included in the approved Policy Framework be delegated to the Council’s Executive.

(9)             the Council agrees that Paragraph 2.6.5 of Article 6, setting out the Executive Portfolios, be amended to reflect any changes made by the Leader of the Council at the Annual Council meeting.

(10)          the appointment of two non-voting co-opted Parish/Town Councillors and one non-voting substitute Parish/Town Councillor be made to the Governance and Ethics Committee namely Barry Dickens (co-opted non-voting Parish Councillor), Geoff Mayes (co-opted non-voting Parish Councillor) and Jane Langford (substitute co-opted non-voting Parish Councillor).

(11)          the appointment of two Parish/Town Councillors is made to the Governance and Ethics Committee’s Advisory Panel namely Tony Renouf and Bruce Laurie.

(12)          re-appoint three Independent Persons namely Lindsey Appleton, James Rees and Mike Wall.

(13)          agrees the revised membership of the Health and Wellbeing Board as set out in paragraph 9.1 of Appendix B.

(14)          authority be delegated to the Monitoring Officer to make any changes required to the Constitution as a result of the appointments to Committees.”

Councillor Graham Jones commented that some minor amendments were needed in respect of Appendix D. Councillors Dominic Boeck and Keith Chopping had stood down from the Joint Consultative Panel and had been replaced by Councillors Graham Bridgman and Rick Jones. The Standards and Effectiveness Group had also been disbanded.

Councillor Lee Dillon in seconding the report welcomed the new Chairman to the role.

The Motion was put to the meeting and duly RESOLVED.