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Issue - meetings

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Meeting: 03/04/2025 - Executive (Item 5)

5 Contract for Award Under Delegated Authority from Executive (EX4662) pdf icon PDF 239 KB

Purpose:  to provide details of forthcoming supply, service and works contract awards that will have a contract value in excess of £2.5m and as such require approval from the Executive.

Decision:

Resolved that: Executive delegate authority to an individual (Service Director) to proceed with the award of the contract in the table below in consultation with the Section 151 Officer and Portfolio Holder, following the completion of the appropriate procurement process and Procurement Board approval of a Contract Award report.

This decision is eligible to be ‘called-in’.  However, if the decision has not been ‘called-in’ by 5.00pm on 11 April 2025, then it will be implemented.

 

Minutes:

Councillor Iain Cottingham introduced and proposed a report (Agenda Item 6), which provided details of forthcoming supply, service and works contract awards that would have a contract value in excess of £2.5m, and as such would require approval from Executive during the next quarter.

Councillor Heather Codling reported that work was progressing well with the Falkland Modular Replacement and that construction would commence in the summer.

Councillor Jeff Brooks seconded the recommendation within the report.

Recommendation: (Vote to be taken in Part II)

·       Executive to delegate authority to an individual (Service Director) to proceed with the award of the contract in the table below in consultation with the Section 151 Officer and Portfolio Holder, following the completion of the appropriate procurement process and Procurement Board approval of a Contract Award report.

Contract Title

Service Area

Budget (inc. tolerance)

Contract planned start date

Procurement Process

Evaluation weightings

Proposed Contract Term (years)

Estimated contract term award value

Tender Status

Royal Berkshire Archives Extension

Communities and Wellbeing

The project budget is £2,508,000. This comprises contributions from 6 Local Authorities.

July 2025

Restricted Tender

60% Price

40% Quality (including 10% Social Value)

1 Year

£2,445,600

Tender published in February 2025

Falkland Modular Replacement

Education

£3,656,342

25th July 2025

Restricted Tender

60% Price

40% Quality (including 10% Social Value)

1 Year

£3,381,669

Tender published in February 2025