Issue - meetings

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Purpose: to seek Executive approval to award the Highways Term Maintenance Contract covering the period from 01 October 2026 for an initial period of seven years to 30 September 2033, with the option to agree a further three-year extension period until 30 September 2036.

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The Executive considered an exempt report (Agenda Item 10), which sought Executive approval to award the Highways Term Maintenance Contract covering the period from 1 October 2026 for an initial period of seven years to 30 September 2033, with the option to agree a further three-year extension period until 30 September 2036.

RESOLVED that the recommendations in the exempt report be agreed.

Other options considered:

·       Permission to go out to tender was sought from Procurement Board. The procurement options were set out in the procurement strategy.

·       The single supplier term maintenance contract, procured via the Competitive Flexible Procedure, was the preferred option, supported by recent Berkshire and regional appraisals. The scale and complexity of the service favour a single, experienced provider with the resilience and resources typically found in national or regional suppliers.

·       Opportunities for SMEs remain through subcontracting, social value initiatives, and local workforce delivery. The specification reflects West Berkshire’s refreshed standards and asset management objectives, adopting an outcome-focused approach to drive performance, innovation, and continuous improvement, supported by a commercial model that incentivises collaboration and measurable social value.