Agenda and decisions

To approve as a correct record the Minutes of the meeting of the Executive held on 13 February 2025 and 19 March 2025.

To remind Members of the need to record the existence and nature of any personal, disclosable pecuniary or other registrable interests in items on the agenda, in accordance with the Members’ Code of Conduct.

Members of the Executive to answer questions submitted by members of the public in accordance with the Executive Procedure Rules contained in the Council’s Constitution.

Councillors or Members of the public may present any petition which they have received. These will normally be referred to the appropriate Committee without discussion.

Purpose:  to provide details of forthcoming supply, service and works contract awards that will have a contract value in excess of £2.5m and as such require approval from the Executive.

Resolved that: Executive delegate authority to an individual (Service Director) to proceed with the award of the contract in the table below in consultation with the Section 151 Officer and Portfolio Holder, following the completion of the appropriate procurement process and Procurement Board approval of a Contract Award report.

This decision is eligible to be ‘called-in’.  However, if the decision has not been ‘called-in’ by 5.00pm on 11 April 2025, then it will be implemented.

Purpose: to provide assurance that the priority areas in the Council Strategy 2023-2027 are being managed effectively, and where performance has fallen below the expected level, present information on the remedial action taken and the impact of that action.

Resolved that: Executive

·       Note the progress made in delivering the Council Strategy Delivery Plan 2023-2027 priorities scheduled for this financial year.

·       Review those areas where performance is below target i.e., reporting as ‘Red’ or ‘Amber, and note that the appropriate remedial action is in place.

·       Note that whilst the review process of the measures of the Council Strategy Delivery Plan is ongoing, this report presents performance results against the measures currently in place – noting pending recommendations where those exist - and in accordance with the established reporting guidelines, which classify the measures into High Priority and Business as Usual, with the latter reported by exception.

This decision is not subject to call in as:

·     Report is to note only

therefore it will be implemented immediately.

To seek approval for the adoption of the Council’s new Waste Management Strategy. The strategy outlines a series of actions to enhance waste management, implementing broader measures to reduce waste generation, improve recycling rates, and enhance the local environment.

Resolved that:

·       The recommendation is to approve the adoption of the new Waste Management Strategy, attached as Appendix C.

·       This decision includes endorsing the strategic actions outlined in the strategy to improve waste management across West Berkshire. Key elements include

o   changing the frequency of black bin collections from once every fortnight to once every three weeks

o   reviewing the container provision for recyclable waste

o   implementing broader measures to reduce waste, improve recycling rates, and enhance the improving the local street scene

This decision is not subject to call in as:

·     the item has been considered by the Overview and Scrutiny Commission or has been the subject of a review undertaken by another body within the preceding six months.

therefore it will be implemented immediately.

Members of the Executive to answer questions submitted by Councillors in accordance with the Executive Procedure Rules contained in the Council’s Constitution.

RECOMMENDATION: That members of the press and public be excluded from the meeting during consideration of the following items as it is likely that there would be disclosure of exempt information of the description contained in the paragraphs of Schedule 12A of the Local Government Act 1972 specified in brackets in the heading of each item. Section 10 of Part 10 of the Constitution refers.

(Paragraph 6 – information relating to proposed action to be taken by the Local Authority)

Purpose:  to provide an update to the contracts included and referenced in the above report.