Agenda, decisions and draft minutes

To remind Members of the need to record the existence and nature of any personal, disclosable pecuniary or other registrable interests in items on the agenda, in accordance with the Members’ Code of Conduct.

There were no declarations of interest received.

Purpose: a number of internal restructures have been consulted upon to ensure that the Council will continue to be able to operate in accordance with its statutory duties, and ensuring that front facing services are prioritised.  The report seeks approval for a number of potential redundancy payments.

Resolved that: Executive are asked to authorise the redundancy payments more fully detailed in the Part II Appendix.

This decision is not subject to call in as:

·      a delay in implementing the decision this would cause the Council serious financial implications or could compromise the Council's position.

therefore it will be implemented immediately.

Councillor Iain Cottingham introduced and proposed a report (Agenda Item 3), which sought approval for a number of potential redundancy payments following consultation upon a number of internal restructures. The primary focus was explained to be streamlining operations to ensure that the Council remained financially sustainable amidst ongoing financial pressures.

Councillor Cottingham reported that the proposal involved the elimination of 37.45 full-time equivalent posts, which had been vacant for some time and would not be recruited against. This was expected to deliver a saving of £1.64 million. The redundancies were projected to result in annual salary cost savings of approximately £400,000. 

Councillor Cottingham highlighted that there had been an update to section 3 of the report with the maximum pension contributions rising to £1.7 million. 

Councillor Stuart Gourley urged that the proposal be treated in an empathetic manner and that staff be treated with respect.

In response to a query from Councillor Ross Mackinnon, it was confirmed that none of the roles at risk were part of the recent drive to convert agency to full time staff.

Councillor Mackinnon suggested that the Executive lead by example and reduce in number from ten to nine. Councillor Jeff Brooks responded that the Executive membership was under constant review.

Councillor Dominic Boeck addressed Councillor Heather Codling and queried whether it was anticipated that there would be a deterioration in the services delivered to children and young people. Councillor Codling did not anticipate any deterioration and commented that whilst posts would be removed the re-organisation would put the service in a better position ultimately.

Councillor Adrian Abbs queried why the Executive was making people redundant when there would be a natural 30% turnover of staff each year. Councillor Cottingham explained that the proposal aimed to address financial pressures and to ensure the organisation was fit for purpose. It was noted that the changes would involve the creation of new roles to meet statutory requirements and address emerging challenges, particularly in areas such as property management and statutory services.

Councillor Mackinnon queried how the loss of roles within Children’s Services would not lead to a deterioration in service. Councillor Codling responded that the re-organisation was required in order to meet the statutory reforms being introduced by government, and that whilst some redundancies might be unavoidable, efforts would be made to minimise the impact on individuals by offering alternative positions within the organisation

Councillor Boeck commented that well performing areas of Children’s Services were likely to be diminished by the proposals and requested assurance that the exemplary services would not be degraded. Councillor Codling responded that she had been assured by officers that there would be no degradation to the service. 

Councillor David Marsh requested assurances that there would be no compulsory redundancies. Councillor Cottingham clarified that specific roles and posts had been identified for redundancy and that they would be compulsory.

In response to a request from Councillor Clive Taylor, Councillor Cottingham provided assurances that there would be further formal consultations with Unison should the  ...  view the full minutes text for item 2.

RECOMMENDATION: That members of the press and public be excluded from the meeting during consideration of the following items as it is likely that there would be disclosure of exempt information of the description contained in the paragraphs of Schedule 12A of the Local Government Act 1972 specified in brackets in the heading of each item. Section 10 of Part 10 of the Constitution refers.

RESOLVED that members of the press and public be excluded from the meeting for the under-mentioned item of business on the grounds that it involves the likely disclosure of exempt information as contained in Paragraphs 1, 2 and 3 of Part 1 of Schedule 12A of the Local Government Act 1972, specified in brackets in the heading of each item. Section 10 of Part 10 of the Constitution refers.

Purpose: a number of internal restructures have been consulted upon to ensure that the Council will continue to be able to operate in accordance with its statutory duties, and ensuring that front facing services are prioritised.  The report seeks approval for a number of potential redundancy payments.

(Paragraph 1 – information relating to any individual)

(Paragraph 2 – information which is likely to reveal the identity of an individual)

(Paragraph 3 – information relating to the financial/business affairs of a particular person)

The Executive considered an exempt report (Agenda Item 5), which sought approval for a number of potential redundancy payments following consultation upon a number of internal restructures.

RESOLVED that: Executive agreed authorisation of the redundancy payments fully detailed in the Part II Appendix.

Other options considered: consideration was given to not proceeding with the proposals. This option was ruled out as there was a clear business need to ensure that Departments were appropriately structured to meet statutory duties and to respond effectively to support the Council priorities. The existing structures do not support this so doing nothing is not an option.

The proposed changes could be delayed. This is not recommended as it would have an adverse impact on the operation of the teams in question and would also negatively impact the Council’s ability to deliver savings