Agenda and minutes

To approve as a correct record the Minutes of the meetings of the Committee held on 26 February 2024 and 9 May 2024.

The minutes of the meeting held on 26 February 2024 were accepted as a true and correct record and signed by the Chairman.

The minutes of the meeting held on 9 May 2024 were accepted as true and correct record and signed by the Chairman.

To remind Members of the need to record the existence and nature of any personal, disclosable pecuniary or other registrable interests in items on the agenda, in accordance with the Members’ Code of Conduct.

There were no declarations of interest.

Purpose: the report is an information only report for the purposes of updating on HR activity for 2023/2024 for Personnel Committee. The report also includes annual data for the equality makeup of the corporate workforce as at the 31st March 2024, along with other relevant supporting employment data. This data excludes school workforce data.

Paula Goodwin introduced the repot which provided an update on HR activity for 2023/24 and included annual data for the equality makeup of the corporate workforce as of 31 March 2024.

It was explained that the report contained updates on establishment employee data, training, performance management, talent and recruitment. Paula Goodwin highlighted that turnover had reduced from 15.9% to 12.47% in 2023/24, and that there had been an increase in permanent social workers, achieved by filling vacancies with direct recruitment and less advertising. It was further noted that agency spend had been reduced by £2.5 million in the past year.

It was noted that whilst there had been a slight increase in sickness absence from 9.9 days per employee to 10.69 days per employee, this was predominantly within long term sickness absence rather than short term absence which had decreased over the past twelve months.

Councillor Jeff Brooks congratulated officers on the recruitment results but then referred to page 18 of the report which noted 380 employee vacancies (which equated to 20% of the establishment), and requested further explanation as he did not believe that the figure was accurate. Paula Goodwin clarified that table 5.3 provided a fuller breakdown of the 380 vacancies. It was explained that due to a time lag between transitioning the HR and Payroll system from Resourcelink to ITrent and data not being updated promptly as a result, the actual figure of vacant FTE posts was 66.79 as of 31 March 2024. It was explained that future reporting using the ITrent system would be more accurate and effective.

In response to a query from Councillor Antony Amirtharaj it was explained that graduate data was not reported separately, however there was an early careers post within the HR team that was responsible for transforming the council’s apprenticeship, T level, and graduate scheme offering. It was reported that there was currently one formal graduate from the National Graduate Scheme, however HR were undertaking work to attract more graduates and make greater use of the graduate apprenticeships.

Noting the increase in sickness absence, Councillor Laura Coyle queried whether there was a long-term strategy to tackle the issue. Paula Goodwin explained that within HR there was a permanent wellbeing business partner who had been working on wellbeing principles and educating managers on wellbeing. Further, there was information on the intranet website, mental health first aiders across the organisation, and an Employee Assistance Programme which offered counselling as part of its support package.

Paula Goodwin explained that it was long term sickness absence that was increasing, which was not necessarily due to work-related stress, and consequently was more difficult to assist staff with. However significant work was undertaken with the Occupational Health Service to assist staff with phased returns and to support staff with access to work, with reasonable adjustments.

Councillor Brooks referred to section 7.19 of the report and queried whether WBC should benchmark against other similar local authorities rather than Office for National Statistics (ONS) data. Paula Goodwin suggested  ...  view the full minutes text for item 3.

The next scheduled meeting will be on 14 January 2025.

Next meeting to be held on 14 January 2025.