Agenda item

To consider the appointment and allocation of seats on Committees for the 2017/18 Municipal Year; and to agree the Council’s Policy Framework for 2017/18.

The Council considered a report (Agenda Item 12) concerning the appointment and allocation of seats on Committees for the next Municipal Year and sought to agree the Council’s Policy Framework for 2017/18 as set out in Paragraph 7.1 of Appendix A.

MOTION: Proposed by Councillor Graham Jones and seconded by Councillor Hilary Cole:

That the Council:

“1.        notes that under Paragraph 8 of the Local Government (Committees and Political Groups) Regulations 1990, notice has been received that the Members set out in paragraph 1.1 of Appendix A to this report are to be regarded as Members of the Conservative and Liberal Democrat Groups respectively.

2.         notes the discussion and outcome of the proposed new model for scrutiny as outlined in paragraphs 6.1 to 6.4 of the report entitled “Proposed new model for Scrutiny” (Agenda item 11 refers) and if appropriate adjusts the seats and substitute numbers accordingly on Committees as set out in Tables A, B and C of Appendix A.

3.         agrees to the appointment of the various Committees and to the number of places on each as set out in paragraph 3.2 of Appendix A (Table A).

4.         agrees to the allocation of seats to the Political Groups in accordance with section 15(5) of the Local Government Act 1989 as set out in paragraph 4.6 of Appendix A (Table B).

5.         agrees  the number of substitutes on Committees and Commissions as set out in paragraph 5.1 of Appendix A (Table C).

6.         agrees that In respect of the District and Area Planning Committees, the substitute Members are all drawn from Members representing wards within the Committee’s area who are not appointed to the Committee.  Where substitutes attend the District Planning Meeting they need to be drawn from the same Area Planning meeting as the Member they are substituting for.

7.         approves the appointment of Members to the Committees as set out in Appendix C and in accordance with the wishes of the Political Groups.

8.         agrees, that the Council, in accordance with Regulation 4, Schedule 3 of the Local Authorities (Functions and Responsibilities) (England) Regulations 2000, and the Local Authorities (Functions and Responsibilities) (England) (Amendment No.2) Regulations 2008, the Council’s Policy Framework for 2017/18 be as set out in paragraph 7.1 of Appendix A and that any appropriate amendments be made to the Council’s Constitution (Paragraph 2.5.2) should this be necessary.

9.         in accordance with Regulation 5, Schedule 4 of the Local Authorities (Functions and Responsibilities) (England) Regulations 2000, approves that all other plans, policies and strategies requiring approval and not included in the approved Policy Framework be delegated to the Council’s Executive.

10.       agrees that Paragraph 2.6.5 of Article 6, setting out the Executive Portfolios, be amended to reflect any changes made by the Leader of the Council at the Annual Council meeting.

11.       agrees to the appointment of two non voting co-opted Parish/Town Councillors and one non-voting substitute Parish/Town Councillor to the Governance and Ethics Committee namely Barry Dickens (co-opted non voting Parish Councillor), Geoff Mayes (co-opted non voting Parish Councillor) and Jane Langford (substitute co-opted non voting Parish Councillor)

12.       appoints two Parish/Town Councillors and one non-voting substitute Parish/Town Councillor to the Governance and Ethics Committee’s Advisory Panel namely Tony Renouf, Darren Peace, and Bruce Laurie (substitute)

13.       re-appoints three Independent Persons namely Lindsey Appleton, James Rees and Mike Wall.

14.       agrees the membership of the Health and Wellbeing Board as set out in paragraph 10.1 of Appendix A.

15.      delegates authority to the Monitoring Officer to make any changes required to the Constitution as a result of the appointments to Committees.”.

The Motion was put to the meeting and duly RESOLVED.