Agenda and minutes
PDF 182 KBVenue: Council Chamber Council Offices Market Street Newbury
Contact: David Lowe / Charlene Myers / Elaine Walker
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Declarations of Interest To remind Members of the need to record the existence and nature of any Personal, Disclosable Pecuniary or other interests in items on the agenda, in accordance with the Members’ Code of Conduct. Minutes: There were no declarations of interest received.
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Agreement of the Severe Weather Scrutiny recommendations Purpose: To set out to the Overview and Scrutiny Management Commission draft recommendations identified during the review into the severe weather events of the winter of 2013/14.
Additional documents:
Minutes: Councillor Quentin Webb proposed that the minutes of the meetings conducted on 1 September 2014, 5 September 2014 and 11 September 2014 be considered in advance of the discussion. Councillor Brian Bedwell presented the proposal to the Commission. The Commission concluded that the order of discussion would be altered to enable consideration of the points mentioned within the minutes. The minutes were signed as a true and correct record and signed by the Chairman subject to the following amendments: Minutes from 1 September 2014 Page 19, 5th paragraph: Councillor Jeff Brooks asked whether the new RBFRS Head Quarters at Theale could be considered as an alternative EOC/TCG should circumstances dictate. Carolyn Richardson advised that discussions were underway to explore the feasibility of using the building. Minutes from 5 September 2014 Page 43, 1st Paragraph: Councillor Alan Macro wished to clarify that he suggested it would be useful to have a localised list of various resources. Minutes from 11 September 2014 Page 49: Aliceby Court would be corrected to Alice Bye Court. The Commission considered the draft recommendations (Agenda item 3). Councillor Paul Bryant stated that the tone of the recommendations suggested that the response was less then satisfactory. He stressed that the response overall was managed effectively although it was recognised that improvements could be made. David Lowe reassured the Commission that the report, considered at the meeting on 1 September 2014, would be updated to incorporate the evidence received during the review. The report would subsequently reflect key messages regarding the response and the positive feedback received. Members of the Commission highlighted that the recommendations failed to include the need to review the Sandbag Policy which had been a reoccurring focus of discussion throughout the review. David Lowe advised that the recommendations would be updated to include the proposal. Councillor Bedwell stated that the recommendations would be considered in order of the report and Members would be invited to provide their feedback. Item 1: Councillor Bedwell advised that the Communication Strategy would consider the methodology and means regarding the distribution of messages. It was suggested that consideration should be given to the repeating communications, to address the gaps in knowledge of local flood risk arising from people moving into and out of the district. Item 2: Councillor Webb suggested that further advice could be obtained from the Association of British Insurers (ABI). Item 3: Councillor Webb proposed that a link to Floodline could be added on the Council website to encourage residents to register. Carolyn Richardson advised that the Communication Strategy would consider this as an option. Item 5: Councillor Mike Johntson suggested that consideration be given to adapting existing systems instead of procuring a new management system. Carolyn Richardson advised that some consideration had been given to the need for a management system already. In conclusion it was possible that a number of solutions could be suitable but more detailed reviews were required. David Lowe advised that the recommendation would state that a new ... view the full minutes text for item 38. |